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The Third Annual Jim Doody Celebration for Hope

 

First Committee Meeting

Thursday, February 2, 2005

 

AGENDA

 

 

A)     Welcome!  Thank you for volunteering your time!

1)    Mission of The Jim Doody Foundation

                                                              i.      Promote awareness of the prevalence and nature of brain tumors and the need for brain tumor research funding

                                                            ii.      To raise some of these needed funds

                                                          iii.      To preserve the memory of Jim Doody and others afflicted with brain tumors

2)    About The Third Annual Jim Doody Celebration for Hope

                                                              i.      Friday, April 28, 2006

                                                            ii.      7pm Cocktails, 8pm Dinner

                                                          iii.      Lake Isle Country Club

                                                         iv.      Cocktail Hour, Sit-down Dinner

                                                           v.      Dancing (Band)

                                                         vi.      Featured Speaker from the Brain Tumor Community—Kendra Farn, NBC News reporter who lost her father to a brain tumor in 2000

                                                       vii.      Silent Auction

                                                     viii.      Live Auction

                                                         ix.      Raffle

3)    Our goals this year:

                                                              i.      Raise awareness about the prevalence and nature of brain tumors in our local community

                                                            ii.      Raise $50,000-$100,000 to benefit Duke to help find a cure

                                                          iii.      Preserve the memory of Jim Doody—his dedication to public service and to the ideal that one person can make a difference in the lives of many

4)    About The Brain Tumor Center at Duke University

                                                              i.      Please visit their website at www.cancer.duke.edu/btc (check)

                                                            ii.      Describe Angels Among Us Walk—funds raised from luncheon will be ceremoniously presented at this national event

                                                          iii.      Information about participating in the Walk is included in the Duke packet.  We’d love to be well represented.

 

B)      Committee for The Third Annual Jim Doody Celebration for Hope

1)    Circulate Contact Information Sheet—Please fill in the following information:

                                                              i.      Addresses

                                                            ii.      Phone numbers

                                                          iii.      Email addresses

2)    Honorary Committee Members

 

C)     Subcommittees

1)    Publicity

2)    Solicitation of Prizes, Auction Items, Donations

                                                              i.      Corporations

                                                            ii.      Restaurants

                                                          iii.      Internet

                                                         iv.      Local Merchants

3)    Mailings

4)    Volunteer Coordination

                                                              i.      Soliciting new volunteers and be contact person

                                                            ii.      Coordinate volunteers day of event

5)    Raffle

6)    Thank You Notes

 

D)     “Save the Date” Cards

1)    Distribute to Committee

2)    Please send to anyone you think might be interested in attending the luncheon or donating to the Foundation

3)    Please submit names and addresses of those to whom invitations should be sent (if they did not participate last year)

 

E)      Solicitation of Auction Items, Raffle Prizes and Donations

1)    Anne Colavita, chairperson—Thank you Anne!!

2)    Need volunteers to serve as geographic/categorical captains of solicitation

3)    Whom to solicit:

                                                              i.      Individuals

                                                            ii.      Local Merchants

                                                          iii.      Sports Teams

                                                         iv.      Broadway Plays

                                                           v.      Airlines

                                                         vi.      Amusement Parks

                                                       vii.      Children’s Activity Centers (free birthday party)

                                                     viii.      Friends who have a home business

                                                         ix.      Think out of the box

                                                           x.      Last year’s donors

                                                         xi.      Donation of frequent flyer miles

 

4)    Methods of solicitation

                                                              i.      Letter writing

                                                            ii.      Word of mouth

                                                          iii.      In-person visits to local merchants

 

5)    Storage of Auction Items and Raffle Prizes

                                                              i.      House items

                                                            ii.      Keep running list of items and their value for inclusion in Program and Raffle tickets

                                                          iii.      As donations come in, thank you notes go out IMMEDIATELY

 

F)      Entertainment/AV Equipment

1)    Band

2)    Video Presentations will run continuously on TVs around the room

 

G)     Speakers

1)    Representative from Duke will be with us.  The Duke rep will be available to anyone with questions and will speak very briefly to thank the crowd etc—not a technical medical discussion or long appeal

2)    Masters of Ceremonies for Event once again will be Dan Heyman—Thank you!

3)    A brief presentation by The Doody Family about the Foundation’s work and our Dad

4)    Blessing –Minister from Jeff Hass’ church to give ecumenical blessing

 

H)     Journal

1)    Ads from local or relevant businesses

2)    Memory pages taken by family members of those who have died of brain tumors

3)    Celebration of life pages taken by families of brain tumor survivors

4)    Place to express gratitude to all those who made this event possible

 

I)         Website

1)    www.JimDoodyFoundation.com

2)    Mission of foundation

3)    Information about the luncheon and how to get involved or donate

4)    Links to information about brain tumors

5)    Place for Committee Members to view minutes of meetings and up to date information on luncheon—password protected—public cannot access this portion of the site—Go to Upcoming Events section and click on Committee Members.  You will be prompted for a password which is Hope2006.

 

J)        The Faces of Brain Tumors

1)    Like that of last year but updated

2)    Please feel free to invite people to include friends and family affected by brain tumors

 

K)     Next Meeting

1)    Thursday, March 2, 2006—6:30pm at Lake Isle

2)    Agenda Items

                                                              i.      Updates on all of the above!

 

L)      Need volunteers to head various subcommittees and be responsible for accomplishing certain tasks

 

M)    Discussion of any other suggestions, comments or questions

 

 

A HEARTFELT THANK YOU TO ALL OF YOU!

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Jim Doody Foundation
P. O. Box 344
Eastchester, NY 10709-9998
jimdoodyfoundation.com